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February 11, 2009

Share Outlook folder

Filed under: Outlook 2007 — Dan @ 10:24 am
Tags: ,

A little while back, I had set up one of my Outlook 2007 Inbox subfolders to share with another user, and I wanted to blog about the process of getting that set up, as it took me a little research to figure out.

Most of the steps are lined out here: http://office.microsoft.com/en-us/outlook/HA011134811033.aspx

This includes setting the sharing permissions on the folder itself, setting navigate permissions on any parent folders (that one had me flummoxed for a while!), as well as setting up the other user to see my folder (also non-intuitive to me, as you have to edit their e-mail account settings; I guess I was expecting it to be as easy as opening a shared calendar….).

Also found this useful info on definitions on the sharing permission levels

Permission Level Access Permissions Granted
Owner Grants all permissions in the folder. Create, read, modify, and delete all items and files and create subfolders. The owner can also change permission levels that others have for the folder.
Publishing Editor Grants permission to create, read, modify and delete all items and files, and create subfolders.
Editor Grants permission to create, read, modify, and delete all items and files.
Publishing Author Grants permission to create and read items and files, modify and delete items and files you create, and create subfolders.
Author Grants permission to create and read items and files, and modify and delete items and files you create.
Nonediting Author Grants permission to create and read items and files.
Reviewer Grants permission to read items and files. (NOTE: For your Outlook Inbox folder, the Reviewer permission level will allow the other person to delete any mail in your Inbox.)
Contributor Grants permission to create items and files only. The contents of the folder do not appear.
None Grants no permission in the folder.

…and the permissions customizations

Option Access Permissions Granted
Read: Full Details Grants permission to open any item in the folder.
Write: Create items Grants permission to post items in the folder.
Write: Create subfolder Grants permission to create subfolders in the folder.
Write: Edit own Allows user to modify items you create.
Write: Edit all Allows user to modify any item.
Delete: None User is not allowed to delete any item.
Delete: Own Allows user to delete items you create.
Delete: All Allows user to delete any item.
Other: Folder owner Grants all permissions in the folder.
Other: Folder contact Grants folder contact status. Folder contacts receive automated notifications from the folder.
Other: Folder visible Grants permission to see the folder.

…here: http://www.le.ac.uk/cc/info/emailshare.html.

Hope this is helpful!

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