Share Outlook folder

A little while back, I had set up one of my Outlook 2007 Inbox subfolders to share with another user, and I wanted to blog about the process of getting that set up, as it took me a little research to figure out.

Most of the steps are lined out here: http://office.microsoft.com/en-us/outlook/HA011134811033.aspx

This includes setting the sharing permissions on the folder itself, setting navigate permissions on any parent folders (that one had me flummoxed for a while!), as well as setting up the other user to see my folder (also non-intuitive to me, as you have to edit their e-mail account settings; I guess I was expecting it to be as easy as opening a shared calendar….).

Also found this useful info on definitions on the sharing permission levels

Permission Level	Access Permissions Granted
Owner	Grants all permissions in the folder. Create, read, modify, and delete all items and files and create subfolders. The owner can also change permission levels that others have for the folder.
Publishing Editor	Grants permission to create, read, modify and delete all items and files, and create subfolders.
Editor	Grants permission to create, read, modify, and delete all items and files.
Publishing Author	Grants permission to create and read items and files, modify and delete items and files you create, and create subfolders.
Author	Grants permission to create and read items and files, and modify and delete items and files you create.
Nonediting Author	Grants permission to create and read items and files.
Reviewer	Grants permission to read items and files. (NOTE: For your Outlook Inbox folder, the Reviewer permission level will allow the other person to delete any mail in your Inbox.)
Contributor	Grants permission to create items and files only. The contents of the folder do not appear.
None	Grants no permission in the folder.

…and the permissions customizations

Option	Access Permissions Granted
Read: Full Details	Grants permission to open any item in the folder.
Write: Create items	Grants permission to post items in the folder.
Write: Create subfolder	Grants permission to create subfolders in the folder.
Write: Edit own	Allows user to modify items you create.
Write: Edit all	Allows user to modify any item.
Delete: None	User is not allowed to delete any item.
Delete: Own	Allows user to delete items you create.
Delete: All	Allows user to delete any item.
Other: Folder owner	Grants all permissions in the folder.
Other: Folder contact	Grants folder contact status. Folder contacts receive automated notifications from the folder.
Other: Folder visible	Grants permission to see the folder.

…here: http://www.le.ac.uk/cc/info/emailshare.html.

Hope this is helpful!