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February 11, 2009

Share Outlook folder

Filed under: Outlook 2007 — Dan @ 10:24 am
Tags: ,

A little while back, I had set up one of my Outlook 2007 Inbox subfolders to share with another user, and I wanted to blog about the process of getting that set up, as it took me a little research to figure out.

Most of the steps are lined out here: http://office.microsoft.com/en-us/outlook/HA011134811033.aspx

This includes setting the sharing permissions on the folder itself, setting navigate permissions on any parent folders (that one had me flummoxed for a while!), as well as setting up the other user to see my folder (also non-intuitive to me, as you have to edit their e-mail account settings; I guess I was expecting it to be as easy as opening a shared calendar….).

Also found this useful info on definitions on the sharing permission levels

Permission Level Access Permissions Granted
Owner Grants all permissions in the folder. Create, read, modify, and delete all items and files and create subfolders. The owner can also change permission levels that others have for the folder.
Publishing Editor Grants permission to create, read, modify and delete all items and files, and create subfolders.
Editor Grants permission to create, read, modify, and delete all items and files.
Publishing Author Grants permission to create and read items and files, modify and delete items and files you create, and create subfolders.
Author Grants permission to create and read items and files, and modify and delete items and files you create.
Nonediting Author Grants permission to create and read items and files.
Reviewer Grants permission to read items and files. (NOTE: For your Outlook Inbox folder, the Reviewer permission level will allow the other person to delete any mail in your Inbox.)
Contributor Grants permission to create items and files only. The contents of the folder do not appear.
None Grants no permission in the folder.

…and the permissions customizations

Option Access Permissions Granted
Read: Full Details Grants permission to open any item in the folder.
Write: Create items Grants permission to post items in the folder.
Write: Create subfolder Grants permission to create subfolders in the folder.
Write: Edit own Allows user to modify items you create.
Write: Edit all Allows user to modify any item.
Delete: None User is not allowed to delete any item.
Delete: Own Allows user to delete items you create.
Delete: All Allows user to delete any item.
Other: Folder owner Grants all permissions in the folder.
Other: Folder contact Grants folder contact status. Folder contacts receive automated notifications from the folder.
Other: Folder visible Grants permission to see the folder.

…here: http://www.le.ac.uk/cc/info/emailshare.html.

Hope this is helpful!

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January 5, 2009

follow up – rss subscription: Outlook & IE handle secure/non-secure feeds differently?

Filed under: RSS — Dan @ 7:43 am
Tags: , , ,

from earlier blog post on our institution’s internal portal:

“Odd, was unable to add an rss feed into Outlook for a blog on the now-secure My Simpson portal (https protocol). However, could add the https feed in Internet Explorer 7 (IE). Interestingly also, I can’t see a way to go back and look at the feed url in Outlook, but you can see it in the feed properties in IE. And apparently adding a feed in Outlook also adds it into IE, but deleting it from Outlook does not delete it from IE.

However, I don’t want to have to go to one place to check email (Outlook) and another to check for RSS feed updates (IE), I want to and have previously been able to manage both of those in Outlook 2007. So I tried removing the ‘s’ from the ‘https://…’ rss feed url, to add it into Outlook, and it worked! It subscribed me to the now-secured blog, using the unsecured http protocol. Seems like odd functionality, though, and I don’t know what the implications might be to using http to subscribe to an https feed. Hmm.”

So by now I have learned at least some of the implications.  For one, the RSS Feed folder in Outlook does not update from the blog on the https site (https requires authentication).  It doesn’t get the new blog posts.  If there are existing blog posts in my RSS Feed folder in Outlook, I may have to re-authenticate on the https site in order to read the rest of the post/read it on the https site.  So it doesn’t really work.  Bummer.

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